A Power BI Consultant for Miami Importers, Hospitality Groups and Property Firms
Miami businesses trade with the whole hemisphere and report in two languages and three currencies, usually from a freight system, a point of sale or a property ledger that was never meant to talk to QuickBooks. We join those sources into one dashboard, remotely, with one senior consultant on every call.
A Power BI consultant in Miami meets a particular mix of clients. Miami-Dade County's PortMiami is the busiest cruise port in the world and a major cargo gateway to Latin America and the Caribbean, Miami International Airport handles most of the region's air trade with the hemisphere, and tourism, real estate and health care fill in the rest of the economy. The businesses in between, importers, freight forwarders, restaurant and hotel groups, property managers and medical practices, all report from systems that do not connect.
Lightray Solutions connects them remotely. Edward Pinela, MBA, works from the business address in Fullerton, California, over video and screen share in your Microsoft tenant; there is no Miami office. After a free 30-minute strategy call, a Power BI Flex Support block starts at $2,500 for 20 senior hours, and if you don't like working with us within the first 4 hours you get your money back.
“Amazing! Lightray Solutions built us a Power BI dashboard based on my busy restaurant’s quickbooks data that allows me to see my entire business on a daily basis which has been a game-changer! Excellent communication and service!”
— Quinn R., Google review
What do Miami importers and freight forwarders track in Power BI?
Landed cost per container, margin by lane and customer, days from arrival to delivery, and receivables aged by customer and currency. A forwarder in Doral or an importer near the port holds that data in a freight or customs system, carrier and broker invoices and the accounting software, and someone reconciles it monthly in a spreadsheet.
The Power BI semantic model (the tables, relationships and DAX measures underneath every report) replaces that reconciliation with a scheduled refresh. Multi-currency is handled in the model, so a shipment billed in dollars with costs in pesos or reais reports a consistent margin. We tie the model to a closed month's P&L before any page is designed.
How do Miami hospitality, property and medical businesses use the same approach?
A restaurant group from Brickell to Wynwood needs daily sales, labor percentage and prime cost by location from the POS, scheduling and QuickBooks. A property manager or condo association operator needs occupancy, rent roll, delinquency and net operating income by building. A physician practice or home-health agency needs visits, payer mix and collections. The restaurant owner quoted above had exactly this problem and now sees the whole business daily.
The table below pairs the Miami businesses we most often hear from with the systems involved and the first dashboard each needs.
| Business | Systems involved | First dashboard |
|---|---|---|
| Importer or freight forwarder | Freight or customs system, broker and carrier invoices, QuickBooks or NetSuite | Landed cost and margin by lane and customer; receivables by currency |
| Restaurant or hotel group | POS or property management system, scheduling, QuickBooks | Daily sales, labor percentage and prime cost by location |
| Property manager or condo operator | Property management software, bank feeds, general ledger | Occupancy, rent roll, delinquency and net operating income by building |
| Physician practice or home-health agency | Practice management or EHR export, billing, payroll | Visits per provider, payer mix, collections and days in A/R |
| Wholesale distributor serving the Caribbean | ERP, warehouse system, freight invoices | Gross margin by product and market, inventory turns, on-time delivery |
How does remote Power BI consulting work for a Miami company?
Inside your own Microsoft 365 tenant, over video and screen share, in Eastern hours. You grant access to the data sources and a Power BI workspace; nothing is installed and nothing is copied out. Every engagement runs the same way:
- Strategy call. Free, 30 minutes with Edward: which decisions wait on reports, where the data sits, who will read the pages.
- Data review. A direct look at the freight, POS, property or practice exports and an honest statement of what must be cleaned first.
- Model and reconciliation. Measures tied out to a closed month or an accepted customer statement, including currency conversion where it applies.
- Pages in rounds. A first page within the first week, then revisions on screen with the actual users.
- Publish, secure, train. Refresh schedules, row-level security by location, building or customer, and a recorded handover.
What does a Power BI consultant cost in Miami?
Flex Support is $100 to $125 per senior hour, prepaid in 20, 40 or 80-hour blocks; the 20-hour block is $2,500, the larger blocks carry the lower rate, and hours never expire. A first dashboard from a POS or freight system plus QuickBooks usually fits inside the first block; a multi-entity, multi-currency model is quoted at a fixed price after the strategy call.
Power BI licenses are paid to Microsoft: Pro at $14 per user per month and Premium Per User at $24, as listed in Microsoft's license-type comparison. Building in Power BI Desktop is free, and we are not a reseller.
Why work with Lightray in Miami?
One senior consultant from the first call to the handover, with no account manager in between. Edward has 20+ years in data and web work and 200+ projects delivered; Lightray holds a 4.9 Google rating and an A+ BBB rating. The 4-hour money-back guarantee makes the first session the whole commitment.
Elsewhere in Florida we write about Power BI consulting in Fort Lauderdale, Orlando and Tampa. The national Power BI consulting services page describes the engagement in full, and Power BI consulting locations lists every city by state.
Further reading: Miami-Dade County — About PortMiami.
Want every location and every lane on one page?
Book a free 30-minute call with Edward Pinela, MBA. You get an honest read on what to fix first — and if we are not the right fit, you will hear that on the call.
Frequently asked questions
How does remote delivery work for a Miami business?
The dashboards are built in your own Microsoft 365 tenant while we share screens on video, scheduled in Eastern hours. You grant access to the sources and a workspace; nothing is installed and nothing is copied out. Lightray's business address is in Fullerton, California; there is no Miami office or site visit, which is why the rate is the same in every city.
What does a first dashboard cost?
The first Flex Support block is $2,500 for 20 senior hours, and a dashboard from a POS, freight or property system plus accounting usually fits in it when the data is clean. Multi-entity or multi-currency builds are quoted at a fixed price after the free strategy call. Power BI Pro licenses are $14 per user per month, paid to Microsoft.
How long does it take?
A first working page usually appears within the first week, and a small build is finished in two to three weeks. A model across several entities and currencies takes longer at the reconciliation stage, and we say so after the data review rather than discovering it midway.
Can the reports be in Spanish as well as English?
Yes. Page titles, labels and measure names can be set in either language or both, and the same model can serve an English page for the bank and a Spanish page for the operations team. Currency and number formats follow the reader's locale settings.
What if the fit is not right?
The Power BI guarantee covers it: if you don't like working with us within the first 4 hours, you get your money back. Past that, hours are prepaid in blocks you control, with no retainer and no expiry.
You Won’t Get Handed Off to Junior Staff.
At most consulting firms, the senior person who sold you shows up for the kickoff — then you get handed to a team of juniors learning on your dime. That’s not how we work.
When you hire Lightray Solutions, you work directly with Edward Pinela, MBA — a principal consultant with 20+ years of experience across Power BI, web development, SEO, and CRM systems. Edward architects every engagement personally, stays involved through delivery, and answers his own phone.
Read Edward’s Full Bio“Mid-market companies deserve senior-level expertise without paying enterprise-agency prices. That’s the gap Lightray fills.”
Simple. Transparent. Proven.
No black-box processes. No endless discovery phases. A straightforward three-step approach designed to deliver measurable results fast.
Discovery Call
Free 30-minute strategy session where we assess your data landscape, website, marketing — and where AI would genuinely pay off versus where it's hype.
Free · No ObligationCustom Roadmap
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Tell us what you are trying to fix. Your request goes to Edward Pinela, MBA — the principal consultant who would do the work — and you hear back within 4 business hours.
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